HR & Admin Assistant

HR Functional Administrative

Transportation Management

• To update and maintain data of company transport users on monthly basis
• To monitor and implement transport management & billing process
• Liaise with Operation Team & transporter for daily transport arrangement, overtime or any Hershey event
• To handle employee grievance on transportation issue

Canteen Management

• To manage the plant canteen facility
• To provide headcount to canteen vendor for daily operation and during overtime
• To update canteen vendor documentation (monthly work permit & typhoid record)
• To ensure hygiene and cleanliness of cafeteria and its compliance with the local health department requirements.
• To act as canteen committee and conduct monthly audit
• To update and maintain all employees data in the meal subsidy system.
• To provide monthly usage data on timely manner to canteen vendor for billing purposes.
• To attend and manage issues pertaining to the meal subsidy system in timely manner.

Uniform & PPE Inventory

• Managing employee uniform and PPE for new hire and Hershey employees
• To work with uniform vendor on the stock up for employee uniform
• To ensure PPE is in stock – safety shoes, earplug, bump cap, recycle, TA store, HIBE Stocks

Locker Management

• To oversee and manage employee locker, Flexi locker - locker no., keys, repair, audit, key missing etc
• To work with cleaning vendor for employee food locker cleanliness and maintenance

Employee Engagement & Relations

To support the sports & recreation activities, to organize festive celebration, annual dinner or family day, to attend to employees inquiries on HR policies & procedures, to coordinate employee pulse survey and MVOH, to set-up town hall meeting and monthly employees shopfloor communication meeting

Admin

• To maintain the overall housekeeping of the HR department at all time
• Process and submit the purchase request for HR department in the SAP system
• To regularly maintain the housekeeping the stationery store and uniform & PPE store
• To manage the stationery request and issuance to requestors
• Document Pigeon-hole - To regularly segregate the incoming letters
• Courier Service – Handling of incoming and outgoing courier letter/documents
• Lobby Glass Cabinet – To ensure the cleanliness and properly arrange
• Pantry Stock – To check pantry stock and refill when there is any shortage on daily basis
• Company events & Chocolate distribution
• Canteen Chocolate chiller - To regularly top-up chocolates in the chiller at the canteen
• Plan and execute the HR teambuilding, birthday celebration etc.

Others

• To provide assistance in driving recruitment activities or programs, to conduct HR orientation for new employees.
• To provide administrative support on all HR related projects or systems implementation such as reviewing non-professional handbook, MyHR, compensation & benefits survey, etc.

Minimum knowledge, skills and abilities required to successfully perform major duties/responsibilities:

• Able to communicate and interact effectively with all level of employees.
• Listening and conflict resolution skills with sensitivity to others’ needs.
• Pleasant personality, approachable and demonstrate collaborative behavior.
• Computer literate (SAP knowledge is an added advantage).

Minimum Education and Experience Requirements:

• Minimum Diploma in Business Administration / Human Resource or its equivalent education or experience
• Minimum 1 year experience in relevant job scope such as admin support
• Related working experience in a manufacturing environment.