Executive Assistant

Key Responsibilities:

• Executive Support:
  • Manage sensitive and confidential information with discretion and a solid understanding of the business environment.
  • Prioritize and manage the C-suite’s time, ensuring focus on key deliverables and effective stakeholder management.
  • Lead the preparation and organization of senior management meetings, including developing agendas, taking minutes, and following up on action items.
  • Organize logistics for executive meetings, ensuring smooth execution of briefings, presentations, and required materials.
• Liaison and Stakeholder Management:
  • Serve as a liaison between the C-suite and global stakeholders to align on priorities, facilitate decisions, and drive initiatives.
  • Work closely with the Corporate Secretary to ensure documents are complete and distributed to the appropriate stakeholders.
  • Support the CEO on Board-related activities and documentation, liaising with internal and external stakeholders as necessary.
• Event and Travel Coordination:
  • Lead the planning and coordination of senior management retreats, overseas meetings, and business travel, ensuring itineraries are well-organized and logistics are efficiently managed.
  • Assist with the planning and execution of company-wide events as needed.
• Operational Oversight:
  • Manage the performance and duties of office support staff, including cleaners and receptionists, ensuring operational efficiency.
  • Coordinate leave schedules and oversee the distribution of work to maintain smooth day-to-day operations.