Personal Assistant

Company Profile

Innio Group, a subsidiary of Carijob Holdings, is a premier platform that connects job seekers with employers, making the job search process seamless and efficient. With operations in Malaysia, Singapore, and Indonesia, our mission is to bridge the gap between skilled professionals and top employers.

Responsibilities

• Provide administrative support to senior executives, ensuring seamless day-to-day operations and efficient communication.
• Manage and coordinate schedules, meetings, and appointments, ensuring timely and accurate dissemination of information.
• Handle correspondence, including email, phone calls, and faxes, and respond to queries in a professional and timely manner.
• Develop and maintain spreadsheets, databases, and other records to track information and provide insights.
• Prepare and present reports, summaries, and other documents as required, utilizing strong communication and presentation skills.
• Develop and implement efficient filing and organizational systems to maintain a clutter-free and efficient workspace.
• Maintain confidentiality and discretion when handling sensitive or confidential information.
• Perform tasks related to travel arrangements, accommodation, and other logistics as needed.
• Develop and maintain positive relationships with clients, vendors, and other stakeholders to ensure excellent customer service.
• Stay up-to-date with industry trends, best practices, and company news to stay informed and provide valuable insights.

Requirements

• 1-3 years of experience in a similar role, preferably as an executive assistant.
• Diploma or Bachelor’s degree in Business Administration, Secretarial Studies, or a related field.
• Excellent communication, organizational, and time management skills.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong attention to detail and ability to multitask in a fast-paced environment.
• Excellent problem-solving skills and ability to think critically and creatively.
• Ability to work independently and as part of a team, with excellent interpersonal and communication skills.
• Willingness to learn and adapt to new software and systems quickly.