Account Executive

Position : Accounts Executive (FULL TIME POSITION)

Principal Accountabilities

(Purpose, major duties performed and performance standards to be achieved)

• Ensure all collections and income are complete, accurate and on-time
• Ensure all payment and expenses are complete, accurate and on-time
• To prepare, understand, analyze, and interpret the full set of accounts
• To be responsive for the accounting operations
• Supervise the works of sub-ordinates

Scope and Responsibilities

(Identify functions and tasks performed)

FINANCIAL ACCOUNTING (FA)

• Ensure the management reports is presented in true and fair view
• Performing day to day accounting operations
• Monitor collection and payment to ensure is up to date based on customer and supplier     term
• Prepare bank reconciliation and monitor daily bank balances
• Preparing the full set of accounts monthly ie. management reports and other accounts-related matters
• Liaising with external auditors, tax consultant, bankers and other governing authority pertaining to statutory requirements.
• Ensure proper maintenance of documentation and filing to support all accounting entries
• To liaise with all departments regarding source documents and information relating to the accounts
• Assist and support in project related review / budgeting / accounting and revenue                recognition, extract annual cost incurred to-date, monitor profitability
• To undertake any other work as assigned by the Accounts Manager from time to time

ACCOUNT RECEIVABLE (AR)

(To assist in ensuring all collection and income are complete, accurate and on-time)

• Completes collections and controls income by receiving, processing, verifying, and reconciling invoices.
• Keeping track of all collections and sales revenue, including official receipt, invoices,             statements, etc.
• Recognized income to accounts and cost centres by analysing invoice/income reports,         recording entries.
• Reconciling processed work by verifying entries and comparing system report to balances
• Receiving collection from customer by arrange cold call, reminder letter and ensuring          collection is received for outstanding credit; generally responding to all customer               enquiries regarding finance
• Preparing analyses of accounts and producing monthly reports
• Verifies customer accounts by reconciling monthly statements and related transactions.
• Maintaining historical records
• Generate ageing analysis, review AR ageing to ensure compliance and perform manual allocation for unautomated allocation
• Continuing to improve the income recognition and collection process

ACCOUNT PAYABLES (AP)

• (To assist in ensuring all payments and expenses are complete, accurate and on-time)
• Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
• Keeping track of all payments and expenditures, including payroll, invoices, statements, etc.
• Charges expenses to accounts and cost centres by analyzing invoice/expense reports, recording entries.
• Reconciling processed work by verifying entries and comparing system reports to balances
• Paying employees by verifying expense reports and preparing payments
• Paying vendors by scheduling payments and ensuring payment is received for outstanding credit; generally responding to all vendor enquiries regarding finance
• Preparing analyses of accounts and producing monthly reports
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Maintaining historical records
• Generate ageing analysis, review AP ageing to ensure compliance and perform manual allocation for unautomated allocation
• Continuing to improve the capture of expenditure and payment process