HR & Admin Assistant cum Receptionist

Company Profile

At Samurai 2K Aerosol Sdn Bhd, we are an industry leader in aerosol paint coating solutions, trusted for our cutting-edge innovation, premium quality products, and exceptional customer service. Our company values excellence, integrity, and creativity, and we strive to build a workplace where our employees feel empowered and supported. We believe our employees are our greatest strength and provide opportunities for growth and development.

Responsibilities

A. Reception & Front Desk

• Greet visitors and handle incoming calls in a professional and courteous manner.
• Manage visitor registration, incoming/outgoing mails, and courier services.
• Maintain a clean, organized, and professional front-desk area.

B. HR Support

• Assist in recruitment activities such as interview scheduling, candidate communication, and document collection.
• Support onboarding and offboarding processes for employees (preparing welcome kits, forms, and clearance checklists).

C. Administration Support

• Monitor and record monthly utility bills (electricity, water, internet, Coway, etc.) and ensure timely submission for payment.
• Manage office and pantry supplies, including stationery, cleaning materials, and related inventory.
• Monitor and arrange renewal of company vehicle road tax and insurance.
• Coordinate office maintenance and repair work with service providers.
• Support the preparation of administrative documents, reports, and correspondence.
• Maintain proper filing systems for HR and Admin records (both softcopy and hardcopy).

D. General Support

• Provide administrative assistance to HR as required.
• Support company events, staff engagement programs, and training activities.
• Handle any ad-hoc duties assigned by superior or management.

Requirements

• Fresh graduate or recent graduate with a diploma, certificate, or high school qualification in a relevant field
• Strong verbal and written communication skills to interact with clients and employees effectively
• Ability to maintain confidentiality and handle sensitive information with discretion
• Proficient in Microsoft Office applications, including Word, Excel, and PowerPoint
• Basic understanding of recruitment and human resources principles and practices
• Familiarity with documentation and filing systems, including electronic record-keeping
• Ability to work in a fast-paced environment with minimal supervision
• Good time management and organizational skills to prioritize tasks and meet deadlines
• Strong team player with excellent interpersonal skills to collaborate with colleagues