Admin Executive

Key Responsibilities:

Roster Preparation and Management:

• Develop and maintain duty rosters for the security team, ensuring optimal shift coverage.
• Use Excel to create and manage schedules, track changes, and monitor shift performance.
• Address schedule conflicts and make adjustments for absences or emergencies.

Administrative Support:

• Maintain accurate and up-to-date records for attendance, leave applications, and shift rotations.
• Assist in the onboarding process for new security team members by preparing necessary documentation.
• Ensure proper filing and organization of security-related paperwork and reports.

Data Management and Reporting:

• Utilize Excel for data analysis, reporting, and tracking of key security metrics.
• Prepare detailed reports on incidents, attendance, and overall team performance.
• Ensure data accuracy and provide actionable insights to management.

Coordination and Communication:

• Serve as the point of contact between the security team and management.
• Manage communication regarding updates, policies, and schedules.
• Facilitate training sessions or briefings as required.

Compliance and Documentation:

• Ensure the security department operates in line with company policies and protocols.
• Maintain compliance records and assist in audits or inspections.
• Manage and update inventories for security equipment.

General Office Administration:

• Handle incoming communication and correspondence related to the security team.
• Manage office supplies and equipment for the department.
• Provide general administrative support to enhance departmental efficiency.