Hr Clerk

Job Responsibility:

·         Perform the full spectrum of HR activities such as personnel administration (proper records organization), compliance with statutory regulations, salary administration, employee’s movement (transfer/promotion/confirmation/resignation) processes, employee benefits and any HR/Admin related activities.

·         Ensure that all HR transactional activities and standards comply with relevant Acts, legal demands and ethical standards.

·         Performs payroll administration such as HRIS entries, proper organization and planning of information for submission to the Finance Department for payroll.

·         Prepare and process incentives, allowances and reimbursements.

·         Administer the HRIS (e.g. personnel and payroll system) and liaise with service providers for resolution of issues when necessary.

·         Administer and update employees’ database on a timely and accurate basis.

·         Process and prepare all types of employment-related letters including employment contracts, confirmation letters, resignation acceptance letters, termination letters, increment letters and bonus letters.

·         Support line managers in dealing with grievances and disciplinary issues.

·         Provide HR support in recruitment from sourcing to placement, drafting of the job advertisement and facilitate interviews and follow up to identify suitable candidates for mid-level hiring.

·         Generate HR reports and handles insurance processes, accurately and timely.

·         Handle all the foreign workers pass application, renewals and cancellation for employees/candidates.

·         Advise line managers and employees on HR policies and procedures, employee rewards, benefits, work pass matters and tax clearance for foreigners.

·         Prepare presentation slides / conduct new hire orientation on HR policies and benefits (ad-hoc).

·         Any Ad-hoc tasks will be assigned by the Immediate Superior.

·         All office administrative matters.

·         Organize and manage documents including records of correspondence.

·         Able to do proper recording, filling of documentation, submission of documents, preparation of documents.

·         Government Documents Applications: ensure all government-related (non-accounting/finance) documents (e.g. work permits, visa for expatriates, travel visas, letter of consent, etc,) are properly prepared and applied in a timely manner.

·         Prepare payroll-related reports and other ad-hoc reports as requested by the management.

Tasks and Responsibilities to be considered in future

·         Prepare and process payroll ensuring that salary is paid timely and accurately.

·         Prepare payroll-related reports and other ad-hoc reports as requested by the management.

Job Authority:

• Liaise with government authority to apply license and permit.
• Approve the hiring of new staff and employees.
• Authorized to conduct training and post-training evaluations (e.g. skills assessment, practical observation) to verify competency of employees.