Office Admin Assistant

Position: Office Admin Assistant (FULL-TIME POSITION)

Principal Accountabilities

• Provide administrative and secretarial support to the direct report.
• Assist in the translating of documentation, preparing forms, or other relevant documentation for the administrative department.2. Correspondence and Communication
• Prepare & manage correspondence, reports, and documents.
• Assist with the preparations of presentations
• Respond to emails, chat / messages, phone calls, or other correspondence as directed.
• Executive & Management Support
• Assist with the executive, management, senior management, and top management appointment schedules that include meetings, conferences, teleconferences, travels etc.
• Information Support
• Prepare meeting agenda, and attendance list, take minute meetings, circulate meeting paper, and help on slide compilation.
• Provide/compile reports on assigned work as required.
• Identify and follow up matters arising from the tasks as required.
• Public Relations
• Assist in liaising with Agents, lawyers (s), bankers, Valuer and Tenants, and other external organizations including government bodies when required.
• Arrangement for external visit when required.
• Support overseas partner cooperation and communication.
• Human Resource Assistant
• Check employee attendance.
• Arrange an interview for the manager.
• Prepare an appointment letter.
• Prepare KPI forms.
• Assist in daily Human Resource documentation as per request by Admin & HR Manager.
• Support employee engagement activities in the Company.
• Ad-hoc task related to admin and human resources department.