Personal Assistant To Director Cum Legal Exec

Job Summary

We are seeking a highly organised, discreet, and proactive Personal Assistant cum Legal Executive to support the Director in both administrative and legal-related matters. This role combines executive-level support with basic legal coordination, contract management, and corporate compliance assistance.

Key Responsibilities

A. Personal Assistant Duties (Director Support)

• Manage Director’s daily schedule, meetings, and appointments
• Coordinate travel arrangements, itineraries, and accommodation
• Handle confidential correspondence, emails, and communications
• Prepare meeting agendas, minutes, reports, and presentations
• Act as the first point of contact for internal and external stakeholders
• Monitor and follow up on action items from meetings

B. Legal Executive Duties

• Assist in drafting, reviewing, and managing contracts, MOUs, and agreements
• Ensure documentation compliance with company policies and regulatory requirements
• Liaise with external legal advisors when necessary
• Maintain proper filing system for legal documents and corporate records
• Support corporate secretarial matters (resolutions, board papers, etc.)
• Monitor contract renewal, expiry, and compliance deadlines

C. Coordination & Administration

• Support cross-department coordination (HR, Finance, Operations, Legal)
• Assist in special projects assigned by Director
• Ensure smooth execution of internal processes and approvals

Requirements

• Diploma / Degree in Law, Business Administration, or related field (Law preferred)
• 2–5 years experience as PA, Legal Exec, or similar role
• Knowledge of contract drafting and corporate legal documentation
• Strong organisational and multitasking skills
• High level of confidentiality and professionalism
• Excellent written and verbal communication skills

Preferred Skills

• Experience in corporate / commercial law environment
• Familiar with Malaysian company regulations & basic compliance
• Ability to handle fast-paced executive environment
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)